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Apprentice Administrator Wanted!

KeyFleet are looking for an Apprentice Administrator to join the team! See job role description below…

KeyFleet is… a well-established vehicle leasing and fleet management company located in Ribchester, Lancashire. The Company delivers its automotive products and services through a number of routes to market, including risk management, fleet management, and software and vehicle acquisition. It has a multi franchised brokerage and rental service. The business has undertaken a strategic review to align its self to its markets and capitalise on existing and new services.

Summary of Role: An Apprentice Administrator is required to work with the internal and external field sales team and in conjunction with the pre and post sales support team. Your key objective will be to follow system processes for confirmed orders for vehicle leasing and finance sales to the end user client. Specific duties include placing and managing existing vehicle orders, taking payments, raising contract agreements, booking vehicle maintenance, data inputting, licence checking, liaising with the client to assist with remote completion of documents and subsequent deal packaging with an objective to achieve a punctual and smooth vehicle delivery whilst exceeding client expectations.

Additional duties would include managing external supply partnerships as part of the vehicle/contract delivery process and client communication and system/diary management duties will be required to achieve pre-agreed KPI standards and SLA.

“We are looking to offer a career, not a job.”

Sale Administrator Summary:

  • Placing vehicle orders
  • Issue finance documents and invoices
  • Liaising with clients to assist completion of documents.
  • Organising delivery of vehicle orders with client and supplier.
  • Ordering driver packs and co-ordinating registration plate enquiries
  • Calling clients to follow up diary notes
  • Send out client letters and welcome packs
  • Processing licence checks
  • Organising hire vehicles
  • Booking MOT’s, tyres & Servicing
  • Processing of commission invoices and accounts administration
  • Supporting drivers of KeyFleet managed vehicles
  • Any other duties reasonable requested by the company.

We are looking for a specific self-starter with the following attributes:

  • Strong communication and organisational skills
  • A keen eye for accuracy and an attention to detail
  • The ability to work to pressured deadlines within a busy office environment
  • You will be fluent is Microsoft office and a competent systems IT user.
  • Committed to customer satisfaction, team ethics and an effective communicator

Training & Development: You will be provided full training and induction and training support to achieve your objectives. The Company is committed to equal opportunities and your on-going development and would expect a level of self-study and achievement of Affiliate Level status with the Institute of Car Fleet Management – funded by the company.

In addition, your role would run parallel to an apprentice qualification which usually takes 18 months to complete. After which time the company would look to offer further employment.


  • A starting salary of £150 per week (above standard min apprentice wage)
  • Workplace pension contribution 2017
  • 22 days per annum holiday entitlement plus bank holidays

Interested? In the first instance please contact the personnel department via email only with your CV to

Download full job description here: Job Description – Apprentice Administrator – PDF Download

Please note: only CV’s that match the minimum standard attributes will be considered so if you don’t have the necessary skills or desire, please do not apply, we are looking for a specific individual who is looking for a new challenge and an opportunity to start a career within our exciting and energetic business.You would be required to arrange your own transport to and from the office in Ribchester.


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Posted on 7th February 2018 at 4:26 PM

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